RE: UKHA 2003 - booked!

["Nikola Kasic" <nikola@xxxxxxx>]

Graham,
Those prices are for attending the meeting only, I asume.
Will you try to make any deal regarding accomodation, or there's no demand<= BR> for that.
Cheers,
Nik
  -----Original Message-----
  From: Graham Howe [mailto:graham@xxxxxxx]
  Sent: 29 November 2002 12:31
  To: ukha_d@xxxxxxx   Subject: [ukha_d] UKHA 2003 - booked!


  I have just closed the polls (thanks to those who voted) and have   booked the Ramada Jarvis Hotel at Hatfield for UKHA 2003.

  Final details:
  Dates: 17/05/03 - 18/05/03
  Venue - Ramada Jarvis
  Location - Hatfield
  URL for Venue:
  http://www.ramadajarvis.co.uk/hoverview.asp?id=3D380&hotelID= =3D10
  Rooms: Pioneer Suite, Northpoint, Westpoint, Eastpoint
  (you can see floorplans here:
  = http://www.ramadajarvis.co.uk/framesetfp.asp?link=3D667 )
  B&B (booked with hotel direct): Fri =A357 Sat =A357 Sun =A375
  Costs for attendees (see booking process below):
  - if full payment is made (to me) before 17/12/02
  Sat =A316.50 Sun =A316.50 Both =A330
  - if full payment is made (to me) before 17/05/03
  Sat =A322 Sun =A322 Both =A340

  Attendees are responsible for making their own travel, accommodation=
  and meal arrangements. Depending on demand we may organize minibus   pick up/drop off for Luton airport and St Albans and Luton train
  stations. Those of you staying at the Ramada Jarvis will need to
  settle you own bills on departure, all money paid to me will be used=
  to cover the hire of the meeting rooms. Any surplus funds will be   used for refreshments on the Saturday night and anything left over   after the event will be retained for UKHA 2004.

  Over the next 5 months we will be deciding upon agendas for the 2   days, equipment requirements for each room (along with nominating   people to provide the equipment), any joint social activities and so=
  on. Please feel free to contribute ideas, time, equipment to this   cause.

  I am the sole point of contact with the hotel for all arrangements   relating to the actual meeting rooms. Please only contact the hotel<= BR>   directly to make personal arrangements about accommodation and so on= .
  The hotel will know the event as UKHA 2003 so please mention that   when talking to them.

  BOOKING PROCESS
  The only way to book a place to attend this course is by sending me = a
  cheque to cover the number of days you wish to attend. I will not   cash the cheques until I have to pay the hotel or until we are in a<= BR>   position where cancellation will have a penalty attached. Cheques   will certainly not be cashed until the middle of January.

  When you send the cheque, please make it payable to Solarfish Limite= d
  and send it to Green Manor, Gold Street, Hanslope, Milton Keynes,   MK19 7LU.

  You must include you full name, e-mail address and phone number so   that I can contact you if necessary. I will not pass any of this
  information on to anyone else. I will confirm receipt of cheques by = e-
  mail, so please do contact me if you don't receive a confirmation.
  You must state which day(s) you will be attending and if possible   include your travel details and approximate arrival time.

  If you are travelling with friends or family who will be attending   the sessions in the meeting rooms, then they must pay as well.
  However those who do not wish to attend any of the sessions will not=
  have to pay. Badges will be produced for all those who have paid and=
  these will be required for entry to the sessions.

  In the very unlikely event of UKHA 2003 being cancelled, all money   will be refunded after any cancellation fee has been extracted. If   there is any indication that cancellation may be required (due to   exceptionallly poor numbers booking) then I will inform the group of=
  the situation before taking any action.

  I hope this all makes sense, please do ask questions if you are
  unsure about anything.

  Regards

  Graham


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